Administrative Assistant for Hispanic & Latino Ministry

Monday January 3


The Administrative Assistant will support the Catholic faith leaders, maintain and update all records, assist with events, manage program billing, record minutes, maintain correspondence, and perform day-to-day office administrative responsibilities. The ideal candidate would have an Associate's degree in Business Administration or related field, at least 1 year of experience, be bilingual, and be a practicing Catholic in good standing with the church.

Primary Duties & Responsibilities

  • Create accessible opportunities for current and future faith leaders to learn the Spanish language.
  • Cultivate creative ways for the Church to provide base-level services that address obstacles for this demographic (time limits, transportation, childcare, food access, basic education).
  • Form Catholic faith leaders and their communities so as to offer substantial forms of welcome that cultivate a sense of belonging for Hispanic/Latino Catholic youth and young adults.
  • Help pastoral leaders develop and practice skills for negotiating conversations about difficult topics that young people care about, particularly those that touch on social justice issues.
  • Give pastoral leaders what they need to become more comfortable celebrating cultures and welcoming their expression, particularly in intercultural parish settings.
  • Help pastoral leaders gain skills for adaptation and change to address evolving situations.
  • Develop new ways to support the domestic church and faith life outside the parish structure, at least beyond communal gathering for Mass.
  • Provide new opportunities for Hispanic/Latino youth to strengthen the rest of the Church by evangelizing and sharing their faith.
  • Give ministry leaders the knowledge, confidence, and humility needed to serve this population effectively.
  • Maintains and updates all records, including an up-to-date database of participant information to be shared with the Development Office
  • Assists with event and meeting planning in coordination with Guest Services for events including logistics, registration, and communications
  • Manages program billing in conjunction with the Business Office
  • Requests and tracks stipends and travel reimbursements
  • Records minutes for Office for Hispanic and Latino Ministry events
  • Maintains correspondence, internal and external
  • Assists with inventories and purchases of program supplies
  • Performs day-to-day office administrative responsibilities including but not limited to making and receiving phone calls and emails, database management, faxing, filing, copying, and mailing

Experience & Qualifications

Education:  Associate’s in Business Administration or related field

Experience: At least 1 year experience 

Skills and Abilities:

  • Practicing Catholic in good standing with the Church
  • Organizational, planning, budgeting, oral and written communication skills in English and Spanish.
  • Interpersonal and collaborative skills in dealing with staff members, project representatives, and the public in general.
  • Knowledge and proficiency in appropriate office computer programs and ability to learn new programs when necessary.
  • Basic understanding of Catholic youth and young adult ministry and Church structure preferred
  • Flexibility and adaptability to meet the changing needs of the department.

Application Instructions

Applications may be completed online or resumes may be sent to