Full-time ILL, Circulation & Periodicals Librarian

Tuesday October 29


Saint Meinrad Archabbey is seeking an individual to fill Interlibrary Loan (ILL) requests, maintain the patron database, and manage day-to-day activities related to the Archabbey Library's collections of print and electronic magazines and journals.

Primary Duties & Responsibilities

Interlibrary Loan (ILL): Fill ILL requests from Archabbey Library patrons as well as requests from other libraries to borrow Archabbey Library materials. The ILL Librarian uses OCLC’s online ILL management system, submits borrowing requests to other libraries, scans materials to make PDF files to be sent to other patrons of other libraries, and keeps circulation records for all ILL loans. The ILL Librarian also serves as a document delivery specialist for Archabbey Library patrons, scanning library materials to make PDF files that can be delivered online. The ILL librarian also manages PALShare resource sharing among PALNI libraries, preparing books and DVDs for transit to other PALNI libraries and receiving returned material.

Circulation: Maintains patron database in the library’s automated online collection management system, adding and deleting patrons as needed and corresponding with library patrons about library accounts. Other functions include: inventory control for library holdings and correcting records as needed; setting up and maintaining course-reserve shelves; generating circulation, journal holdings, and journal use reports; and staffing the Circulation Desk as needed.

Periodicals: Manages day-to-day activities concerned with Archabbey Library’s collection of magazines and journals. This includes: daily check-in and recording of books and magazines, claiming missing issues from publishers, maintaining the display of current periodicals, and moving current periodicals to archives as needed. The librarian also helps patrons requiring assistance with the periodical collection.

ILL Librarian:

  • Receive and process all ILL orders from Archabbey Library patrons and requesting libraries
  • Manage ILL loans through OCLC
  • Manage receipt, distribution and return of loans between PALNI libraries (PALShare)
  • Keep records of ILL transactions
  • Correspond with patrons and requesting libraries concerning ILL loans
  • Make and deliver scanned PDF files for document delivery

Circulation Librarian:

  • Manage reports for statistics and generate patron notices for overdue and requested books
  • Correspond with patrons concerning library accounts
  • Maintain circulation database: add, edit and delete patron records
  • Do inventory surveys of library collections and keep records of lost or missing books
  • Troubleshoot discrepancies in item records
  • Set up and maintain course reserve shelves
  • Conduct and/or direct inventory of library holdings
  • Staff Circulation Desk as needed
  • Shelve books as needed

Periodicals Librarian

  • Receive and process periodicals as they arrive
  • Maintain records of periodical holdings and costs
  • Claim missing and damaged issues from vendors
  • Process invoices for periodicals
  • Arrange for archiving as needed

Experience & Qualifications

Requires excellent customer service and hospitality skills, as well as computer skills (Excel and Word). Must have ability to learn Circulation, ILL and periodicals modules of WorldShare Management System. Also must learn library system of classifications.

Application Instructions

We offer a competitive wage and benefit package, which includes medical, dental and vision insurance; generous vacation, personal and holiday pay; and company-paid life, disability and retirement programs.

Please email your resume to or apply in person at the Human Resources office, just south of the Archabbey Gift Shop (M-F 7-3). You may also complete an application online.